BREWER PUBLIC LIBRARY

Library Board Minutes - August 4, 2003

Present: Carey Bradley, Carol Clausius, Elda Fry, Larry Loomis, Kay Niles, Norm Sandmire, Lewis Van Vliet

Library Director: Michele Nolen-Karras

Children's Librarian: Ed Tiegs

Excused Absence: Nancy Keegan

  1. The meeting was called to order by President Larry Loomis at 5:00.
  2. President Loomis indicated that the meeting was properly noticed.
  3. Approval of Minutes of July 7, 2003, meeting: A motion was made by Carol Clausius, seconded by Norm Sandmire to approve the minutes of the July 7, 2003, meeting. Motion carried.
  4. Approval of Agenda: Motion to approve the agenda as published was made by Lewis Van Vliet, seconded by Kay Niles. Motion carried.
  5. Sustaining Membership Agreement with SWLS: Following discussion, a motion was made by Lewis Van Vliet to enter into a three-year contract with SWLS. Seconded by Carol Clausius. Motion carried.
  6. Director's Report:
    1. Privacy Policy: Following discussion, Larry Loomis directed Library Director to draft a policy to be brought to the board for approval.
    2. Reported that we are now eligible for a second County Board member. It was noted that the member need only be a county resident and not a member of the County Board. Ann Greenheck has appointed Janet Parr.
    3. A bid was received from Mike Haile for repairing soffit and facia and covering with aluminum wrap and the installation of seamless gutters in the amount of $5650. The bid was received as the result of an ad being placed in the Shopping News. Motion was made by Lewis Van Vliet to accept the quote from Richwood Construction pending outcome of a minimum of two positive references and proof of insurance. Seconded by Carey Bradley. Motion carried.
    4. Foundation Committee: Committee members include Carey Bradley, Kathy Bastian, Lisa Rewald, and Michele Nolen-Karras. A meeting is to be scheduled with the committee reporting to the board at the September meeting.
  7. Standing Committee Reports:
    1. Building and Grounds: Lewis Van Vliet reported that the director's report covered the only item for this committee.
    2. Personnel: Director reported that an employee had asked for a three-month leave to go to India. Permission was not granted because of the need for all staff during their scheduled work time.
  8. City and County Board Representative Reports:
    1. Carol Clausius reported that she would take the Resolution for Affirmation for Free Public Library Services to the County Board committee.
    2. Norm Sandmire reminded the board that budget preparation is coming soon. Monies are scarce, therefore, it will be imperative that we provide rationale for all budget entries. Norm reminded us of the 17,000+ which the library has in the city account. Michele responded that the plan is to use that money as seed money for the foundation being set up. Michele added that the library will receive a substantial increase from the county due to increased circulation.
  9. Long-Range Planning Committee: No report
  10. Friends of the Library: Kathy Bastian reported that the focus for fund-raising is to replace furniture in need of replacement and for planning programs.
  11. Approval of Monthly Bills: Motion to approve monthly bills by Norm Sandmire, seconded by Elda Fry. Motion carried.
  12. Other Business: None
  13. Closed Session: A motion to go into Closed Session per WI Statute 19.85 (1) (c) to discuss the director's evaluation was made by Norm Sandmire, seconded by Carol Clausius. Motion carried with a roll call vote.

    Closed Session

  14. Motion to reconvene into Open Session:
    1. Motion by Lewis Van Vliet, seconded by Carol Clausius, to move out of Closed Session. Motion carried.
    2. Motion by Carol Clausius, seconded by Lewis Van Vliet, that Larry Loomis meet with Michele Nolen-Karras and review her six-month evaluation.
  15. Adjournment: Motion by Carol Clausius, seconded by Kay Niles, for adjournment. Motion carried.

Respectfully submitted,

Elda Fry

Secretary