BREWER PUBLIC LIBRARY

Library Board Minutes - December 1, 2003

Present: Carol Clausius, Elda Fry, Nancy Keegan, Larry Loomis, Kay Niles, Janet Parr, Norm Sandmire, Lewis Van Vliet.

Library Director: Michele Nolen-Karras

Children's Librarian: Ed Tiegs

Absent: Carey Bradley

1. Meeting was called to order by President Larry Loomis at 5:01.
2. President Loomis indicated that the meeting was properly noticed.
3. Approval of Minutes of November 10, 2003, meeting: A motion was made by Carol Clausius, seconded by Kay Niles, to approve the minutes of the previous meeting. Motion carried.
4. Approval of Agenda: A motion was made to approve the agenda by Janet Parr. Seconded by Lewis Van Vliet. Motion carried.
5. Director's Report:
   • Contract for maintenance of microfilm equipment in History Room. Motion was made by Carol Clausius, seconded by Nancy Keegan, to approve the maintenance contract in the amount of $775.00. Motion carried.
   • Personnel Committee representatives met with the City's Personnel Committee re: staffing and budget. Have advertised for new position.
   • Soffit and gutter work has been completed.
   • Would like permission to purchase ultrasonic equipment for bat control at approximately $30.00 each. (Permission granted).
   • Have been dealing with problems with the Internet.
   • Ed Tiegs was awarded a grant of $1000 for the Children's Library. Grant monies will be used primarily for the summer reading program.
6. Standing Committee Reports

   Nancy Keegan, Personnel Committee, reported briefly on the meeting with the City Personnel Committee.

   Lewis Van Vliet, Building and Grounds Committee, indicated that the director's report had covered any information to be reported. He reported on the lighting improvements in the front of the building which has resulted in many positive comments.

7. Reports from City and County Representatives Norm Sandmire indicated that salaries and benefits are determined by the negotiated agreement. Carol Clausius indicated that she had received information explaining the formula for funding of the library.
8. Board Members on Long Range Planning Committee: President Loomis asked for volunteers to serve on this committee as he is presently the only board member on the committee. Volunteers were: Carol Clausius, Nancy Keegan, Kay Niles, Lewis Van Vliet.
9. Report from the Long Range Planning Committee: Lisa Rewald reported that the committee will meet every other month to develop action plans for monitoring progress/implementation of the adopted plan. Meetings are at 3:30 on the second Thursday.
10. Friends of the Library Report: Asenath LaRue, president of the Friends, reported that emphasis will be placed on membership in January. Plans are to refurbish the attic computer room. Kiwanis members may be supplying some of the manpower. Planning for future contributions to the library will be on the January meeting agenda.
11. Approval of Monthly Bills: Motion by Janet Parr, seconded by Nancy Keegan, to approve the November bills. Following a short discussion, the motion carried.
12. Adjournment: Motion by Janet Parr, seconded by Carol Clausius, for adjournment. Motion carried.

Next meeting: January 5, 2004.

Respectfully submitted

Elda Fry, Secretary