BREWER PUBLIC LIBRARY

Library Board Minutes - June 7, 2004

Present: Carey Bradley, Richard Cairns, Carol Clausius, Nancy Keegan, Larry Loomis, Kay Niles, Janet Parr, Lewis Van Vliet

Library Director: Michele Nolen-Karras

Children's Librarian: Ed Tiegs

Absent: Elda Fry

1. Meeting was called to order by Vice-president Carey Bradley at 4:05.
2. Vice-president Bradley indicated that the meeting was properly noticed.
3. Approval of Agenda: A motion to approve the agenda was made by Nancy Keegan, seconded by Carol Clausius. Motion carried.
4. Approval of Minutes of May 3, 2004: Michele noted that the "Introduction of Building/Grounds" should be omitted. Lewis Van Vliet made a motion, seconded by Janet Parr to do so. Motion carried.
5. Introduction of Building/Grounds Supervisor: Terry Simes.
   • Landscaping: banking dirt has improved drainage. Wood chips have been added.
   • Janitorial: city fills in during vacations.
   • Repairs: City will repair minor things while experts handle major things.
   • Sidewalks: Dick Wilson determines the need to repair.
   • Lions' garbage cans: Responsibility for emptying is yet to be determined.
   • Appreciation for efforts of Building/Grounds was noted by Carol Clausius.
   Vice-president Bradley yielded the meeting leadership to Larry Loomis.
6. Director's Report:
   • Lights installation has been completed at $700.
   • History room is discussing a new copy machine.
   • Public Safety Committee meeting was not attended.
   • UBC bid $3,920 for replacing the back door. Ron Stanek will do installation.
   • Additional cost beyond budgeted amount will come from budget.
   • Janet Parr, seconded by Carol Clausius, moved to go ahead with door project. Motion carried.
   • Michael Bakke submitted a bid of $1200 for removing bats and sealing the building.
   • Trustee Training meeting at Fennimore July 22 from 9 to 12 a.m.
   • Appreciation for the service of Larry Loomis was noted.
   • Larry Loomis spoke briefly.
7. Election of New Officers: President: Carey Bradley was nominated by Carol Clausius, seconded by Nancy Keegan. Motion carried. No other nominations were submitted. The board unanimously approved Carey Bradley. Vice-president: Lewis Van Vliet was nominated and unanimously approved by the board. Secretary-treasurer: Elda Fry was nominated and unanimously approved by the board.
8. Standing Committee Reports
   • Building and Grounds: Lewis Van Vliet indicated that everything had been discussed in the Director's Report.
   • Personnel: no report.
   • City-Council: Richard Cairns reported that a grinder was being used to smooth sidewalks.
   • County supervisor: no report.
   • SW Library: Lewis Van Vliet explained the formula for city-county funding of the library. SW Library is investigating the use of vacant space in the building for possible rental.
9. Long Range Planning Committee: Handouts on completion of 2003 priorities and 2004 priorities were given.
   - Next meeting: July 8, 3:30.
10. Friend of Library Report:
    • Book sale reduced inventory.
    • Money (proceeds) to be used for AV purchases.
    • Next meeting: June 11 at 2:00.
11. Change in time/date for Library Board Meetings: The consensus of the board is that the time and date for Library Board Meetings should not be changed.
12. Approval of Bills:
    • Michele reported that the city charged the library $60 for space in the child summer-recreation program brochure.
    • A motion was made to approve the monthly bills by Carol Clausius, seconded by Janet Parr. Motion carried.
13. Adjournment: A motion was made to adjourn by Janet Parr, seconded by Lewis Van Vliet. Motion carried. Meeting was adjourned at 5:10.

Respectfully Submitted: Acting Secretary: Kay Niles