BREWER PUBLIC LIBRARY

Library Board Minutes - November 10, 2003

Present:Carey Bradley, Carol Clausius, Elda Fry, Nancy Keegan, Larry Loomis, Kay Niles, Janet Parr, Norm Sandmire.

Library Director: Michele Nolen-Karras

Children's Librarian: Ed Tiegs

Excused Absence: Lewis Van Vliet

1. Meeting was called to order by President Larry Loomis at 5:03.
2. President Loomis indicated that the meeting was properly noticed.
3. Approval of Minutes of October 6, 2003, meeting. A motion was made by Norm Sandmire, seconded by Carol Clausius, to approve the minutes of the previous meeting. Motion carried.
4. Approval of Agenda: Motion was made to approve the agenda by Norm Sandmire, seconded by Kay Niles. Motion carried.
5. Review and Approve Long-Range Planning Committee's 5-Year Plan: Following discussion, a motion was made by Carol Clausius to approve the 5-year plan for Brewer Library. Motion was seconded by Janet Parr. Motion carried.
6. Director's Report:
   • Distributed copies of the Hold Harmless and Indemnification Agreement as drawn up by Attorney Karen Fowell. The agreement is used in all city buildings.
   • Reported that the soffit and gutter work is progressing and had a copy of the Certificate of Insurance for the contractor.
   • Bat issue will need to be addressed later.
   • New lights have been installed in the front of the building.
   • Reviewed City Budget for Library. $6000 has been added for capital outlay expenses for replacing the back entry and carpet replacement in the lower level. Dollars for the library's insurance are now included in the budget ($7500).
   • Approval has been given to add a staff person or add hours to present staff.
   • Personnel Committee will meet with the mayor on Thursday, Nov. 13th, at noon. Michele Nolen-Karras, Carol Clausius, and Nancy Keegan will represent the Library Board in that meeting.
7. Standing Committee Reports: None
8. Report from Long-Range Planning Committee: Lisa Rewald reported that the committee will meet on Thursday, November 13. Future meeting schedule will be discussed at that time.
9. Reports from City and County Board Reps: Carol Clausius discussed the formula for determining allocation of funds. Has requested a copy .
10. Friends of the Library: Ariel Ferguson reported that election of officers had taken place. Books intended for a fall sale were sold via the Internet to a party in Dodgeville for $3675. New furniture has been placed in the reading rooms and lower level at a cost of approximately $3500. Ariel reported on Deborah Cureton's presentation which was outstanding and well attended. Plans are being made for a spring speaker and book sale. Dues continue at $12.00.
11. Approval of Monthly Bills: A motion was made by Norm Sandmire, seconded by Nancy Keegan, to approve the bills presented. Motion carried.
12. Adjournment: A motion was made by Carol Clausius for adjournment.Seconded by Kay Niles. Motion carried.

NEXT MEETING: December 1, 2003

Respectfully submitted

Elda Fry, Secretary